top of page
purple background that matches this website_edited.jpg

Quick Reference - Finance

Quick Reference to common tasks in MYOB Advanced - Finance including Bank Reconciliations

General Journal

1. Go to the "General Journal" screen.
2. Click on the "New" button to create a new journal entry.
3. Enter the date of the transaction and a reference number (if applicable).
4. Select the accounts you want to debit and credit, and enter the amounts.
5. Add any additional information or notes in the "Memo" field.
6. Click "Save" to complete the journal entry.

Create a recurring general journal in MYOB Advanced

To create a recurring general journal in MYOB Advanced, follow these steps:
1. Go to the General Journal screen and create a new journal entry.
2. Enter the details of the transaction, including the accounts affected and the amounts.
3. Click on the "Recurring" button at the bottom of the screen.
4. Choose the frequency and start date for the recurring journal.
5. Save the recurring journal and it will automatically generate on the specified frequency.

Update Master Calendar

1. Go to the General Ledger module and select the Financial Calendar option.
2. Click on the Edit button next to the calendar you want to update.
3. Make the necessary changes to the calendar, such as adding or removing periods, and click Save.
4. Once you have updated the calendar, you can assign it to relevant companies in the system.
5. To do this, go to the Company module and select the company you want to assign the calendar to.
6. Click on the Financials tab and select the updated calendar from the drop-down list.
7. Click Save to apply the changes.

Open, Close or Lock Periods

To open periods in the master financial calendar in MYOB Advanced, follow these steps:
1. Go to the General Ledger module and select the Master Financial Calendar option.
2. Choose the dots and select Open (or close or lock) Periods.
3. Select the period you want to open to and then the lines that you want to change the status for.
4. Click on Save to apply the changes.
5. Repeat the process for all the periods you want to open.

Create a New GL Account 

1. Log in to your MYOB Advanced account.
2. Go to the Financials module and select Chart of Accounts. Click on the New button to create a new account.
4. Enter the account details such as account name, account type, and account number.
5. Save the account by clicking on the Save button.

Paying an Individual Bill

To make a payment of a single bill in MYOB Advanced, follow these steps:
1. Go the Purchasing module and select Bills.
2. Find the bill you want to pay and open it.
3. Click on the Actions button and select Pay Bill.
4. Enter the payment details, such as the payment date and amount.
5. Click Save to complete the payment.

Paying Multiple Bills

1. Go to the Accounts Payable module and select the Bills to Pay screen. 2. Select the bills you want to pay by ticking the checkboxes next to them. 3. Click on the Pay Bills button and select the payment method you want to use. 4. Enter the payment details and click on the Pay button to complete the payment process.

Customer Payment

1. Go to the Sales module and select the Receive Payments option.
2. Choose the customer and invoice you want to receive payment for.
3. Enter the payment amount and select the payment method.
4. Click Save to complete the transaction.

Receipting Multiple Purchase Orders

1. Go to the Purchasing module and select Receipts.
2. Click on the New button to create a new receipt.
3. Select the supplier and enter the receipt details.
4. In the Items tab, click on the Add button to add items to the receipt.
5. Select the purchase orders you want to receipt and enter the quantities received.
6. Save the receipt and post it to update your inventory and accounts payable records.

Prepare for Supplier Pricing

To prepare for supplier pricing in MYOB Advanced, follow these steps:
1. up your supplier records with the correct pricing information.
2. Create price lists for your suppliers and assign them to the relevant supplier records.
3. Set up any discounts or promotions that you want to offer to your suppliers.
4. Test your pricing setup to ensure that it is working correctly.

Prepare Supplier Price Worksheets

To prepare supplier price worksheets in MYOB Advanced, follow these steps:
1. Go to the Purchasing module and select the Supplier Price Worksheet option.
2. Choose the supplier you want to create a worksheet for and select the items you want to include.
3. Enter the prices and any other relevant information, such as lead times or minimum order quantities.
4. Save the worksheet and send it to the supplier for approval.
5. Once approved, update the prices in your system and create purchase orders as needed.

bottom of page